Sometimes when QuickBooks users update their QuickBooks version then their company file doesn’t update automatically. In this situation, you will get different types of errors and bugs in updating the company file while using this software. In this article, we will discuss company files compatibility with QuickBooks Desktop when upgrading the QuickBooks software.
Important Points to be noted:
First, you need to understand the difference between all the QuickBooks Products before talking about company file compatibility between them.
QB Products: QuickBooks Desktop Pro, Premier, and Enterprise.
QB Versions: Each and every product of QuickBooks updated every year. For example, QuickBooks Desktop Premier 2019 is a different version from QuickBooks Premier 2020.
QB Editions: Difference between the product (Premier or Enterprise Solution) for various businesses:
- General Business
- Accountant
- Non-Profit
- Manufacturing & Wholesale
- Professional services
- Retail
- Contractor
Company File Compatibility with QuickBooks Desktop When Upgrading
Sometimes when you upgrade your QuickBooks software version then you could not be able to open your company file due to below mentioned reason:
Company file compatibility on upgrading a QuickBooks product:
When you update a QuickBooks product, it will affect the company file compatibility between QuickBooks versions in a below-mentioned manner:
- You can open the Premier company file in Pro and vice versa without needing to change the data in the company file.
- You can update the Pro and Premier Company files to Enterprise Solutions (ES), but you cannot open Enterprise Solution files in Pro or Premier.
Company files compatibility with QuickBooks Desktop on upgrading a QB version:
When you update a QuickBooks version to others then it could affect the company file compatibility between the QuickBooks version in a below-mentioned way:
- If you will open the QuickBooks company file of one region(Canada) to another region (US) then it could not be open as it will not support that region server. And you will see the message on the screen “This file was not created with a US version of QuickBooks.”
- You can update your company file to the latest version in QuickBooks. However, you cannot open the upgraded file in the older version of the software. In addition, you can open an accountant’s copy of the company file in QuickBooks desktop accountant as it is an exceptional case.
- If you will try to open a company file in the latest version of QuickBooks Software it will show a warning “this company file needs to be updated”. Generally, the latest version of the QuickBooks updates and convert your company file from 2019 to 2020. If it does not happen automatically then you should go to the QuickBooks expert.
Company file compatibility on upgrading a QB edition:
When you update the QuickBooks edition to another one then it will affect your company files compatibility with QuickBooks Desktop when upgrading all versions. You will not be able to open any file that you have created in the other edition without updating the company file.
Things You Need to Consider Upgrading QuickBooks Versions
There are some important points that you need to keep in mind before upgrading the QuickBooks version to make sure the company files compatibility:
- If you want your file not to be overwriting then create a new folder with the name “Pre-Conversion Backup.”
- If you are willing to move your company file to another location or system then make sure that same version of QuickBooks software runs in both the system.
Ending Words!!
In this article, we have discussed in detail that how can you make sure your Company files compatibility with QuickBooks Desktop when upgrading to the latest version. We hope you understand all the points mentioned above and will be careful while upgrading the software in your system.